Grant Accountant
Baltimore, MD 
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Posted 10 days ago
Job Description
Position Details
Position Information

About Us
Howard Community College (HCC) is an exciting place to work, learn, and grow!
Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!
Position Title Grant Accountant
FLSA Exempt
FT/PT Full Time
Hours Per Week 37.5
Work Schedule Monday - Friday
Grade 15
Minimum Compensation $65,449
General Responsibilities
GENERAL RESPONSIBILITIES
Employee is responsible for managing the College's grant accounting, internal controls, invoicing, and financial reporting requirements for all federal, state, local and other grants, including direct lending. Employee will work with the grants coordinator on grant proposals to provide financial guidance for grants. Employee will set up cost centers and budgets; and prepare annual set up and close out of the restricted fund. Employee prepares financial reporting and reviews narrative reports, to ensure compliance with fiscal grant provisions. Employee will also work with grant cost center managers and grant monitors to provide assistance with accounting, budget, reporting, and compliance, as needed.
Work Performed
WORK PERFORMED
  • Responsible to assist the grants coordinator and grant cost center manager in preparation of the grant proposal and budget submissions as needed.
  • Responsible for the training of grant cost center managers on financial responsibilities prior to the start of a grant. Maintains ongoing training for grant cost center managers in budget development, grant reporting and close out of grants.
  • Responsible for grant accounting and monthly review of grant cost centers for proper budget, expenses, encumbrances, and accruals. Prepares detailed analysis of grant accounts as necessary.
  • Responsible for the development, review and monitor of accounting controls over grants includes maintaining the grant portion of the chart-of-accounts, updating grants at a glance workbook, and maintaining organized electronic records for each grant.
  • Responsible for all financial reports, surveys, state, and federal reporting related to grants including the annual schedule of federal awards (SEFA) audited financial report. Assists grant cost center managers with reporting to ensure accuracy and compliance in a timely manner.
  • Responsible for the annual budget development process for grants. Coordinates the process ensuring grant managers, the foundation accountant, and the grant coordinator provide input. Responsible for preparing the grants portion of budget book.
  • Ensures fiscal compliance with federal and financial aid guidelines and legal requirements of grants, including reconciliation of expenditures between the financial aid office and the finance office.
  • Responsible for cash management of all grants, including invoicing and monitoring grant payment/reimbursement.
  • Responsible for grant compliance with time and effort reporting. Employee tracks and maintains monthly submissions for all federal grant employees.
  • Responsible to monitor grant wages, monthly encumbrances for wages and benefits, and records MHEC retirement expense and monthly encumbrance for grant retirement.
  • Responsible to record the monthly indirect cost for grants.
  • Responsible for the preparation and coordination of the audit for the college indirect cost percentage calculation.
  • Responsible for coordination with auditors for all related audit schedules and reconciliations related to grants including the SEFA.
  • Responsible for preparing scholarship and loan analysis for year-end, determining proper year for expenditures and classifying entries in accordance with GAAP. (Reduction of revenue versus recording of an expense.)
  • Responsible for monitoring all student loans for cash management compliance, review the monthly reconciliation of direct lending funds and Pell funds between COD system reports and G5 reports to the general ledger. Work to resolve discrepancies.
  • Employee will work with the foundation staff to coordinate the transfer of donations to the college and proper accounting and use of those donations.
  • Employee will work with special funds under the direction of the associate director of finance or the director of budget and finance; assisting with coordination, accounting and billing as needed.
  • Assists grant managers with questions, concerns, and revenue or expense analysis as needed.
  • Recommends, implements and coordinates day-to-day policies and procedures for the accounting of grants.
  • Works with IT to develop reports and enhancements to the accounting system, as related to grant accounting.
  • Performs additional duties as assigned.
Minimum Education Required Bachelor's degree
Minimum Number of Years Experience Required 3
Other Knowledge Required
KNOWLEDGE REQUIRED
* Bachelor's degree required, Accounting preferred.
* Minimum 3 years of experience with grant accounting or equivalent accounting work.
* Knowledge of accounting procedures and principles as they relate to all areas assigned.
* Extensive experience using computerized accounting software including spreadsheets and word processing software.
* Experience with Ellucian's Colleague, Synoptix, and Business Objects, preferred.
* Training and certifications related to grant administration preferred; willingness to obtain training and certifications as needed.


OTHER REQUIREMENTS
* Ability to analyze accounting and administrative systems to ensure accuracy and recommend and initiate modifications if necessary.
* Ability to use own initiative to locate and resolve problems.
* Ability to coordinate with other areas of the college and external agencies to perform duties.
* Ability to interact tactfully and to deal courteously and effectively with others.
* Ability to communicate effectively, both verbally and in writing.
* Ability to maintain strict confidentiality.
* Ability to manage multiple projects effectively through prioritization and organization.
* Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity.
Working Conditions
Position requires coordination with internal and external constituents.
Supervisory Postion? No
Division Finance
Department Finance DEPT
Posting Detail Information

Posting Number B320P
Number of Vacancies 1
Best Consideration Date 03/31/2024
Job Open Date 02/28/2024
Job Close Date
Open Until Filled No
Job Category Staff
Benefits Summary
Howard Community College offers competitive salaries, excellent medical and dental selections, tuition reimbursement and paid leave programs. As a participating member of the Maryland Retirement and Pension System, HCC offers two retirement options: The Pension, which requires a 7% employee contribution and The ORP, a 403(b) with a 7.25% employer contribution only. Employees in positions that do not require a bachelor's degree must participate in The Pension. Employees that possess a bachelor's degree and hold professional positions that require a bachelor's degree may choose to participate in either The Pension or The ORP.
Applicant Instructions
*Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas. Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania. Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

Please complete the entire HCC Employment Application (Candidates will be evaluated on completing the college's application in full).
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EEO Statement
Howard Community College (HCC) is an Equal Employment Opportunity & Affirmative Action employer & values diversity within its faculty, staff & student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status.

HCC understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact the Office of Human Resources at 443-518-1100.

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
3+ years
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